Strategic Coordination Specialist

Position/Job Title: Strategic Coordination Specialist 

Status: Full-Time, Contingent Upon Award 

Location: Herbert R. Temple Army National Guard Readiness Center, Arlington, VA (some work at the Pentagon) 

Start date: 1 April 2026 

Security Clearance: Secret 

Travel: Minimal; limited CONUS travel may be required for special events or working group support  

Background: Vectrona is seeking a Strategic Coordination Specialist to provide critical documentation and coordination support to the NGB J5-J Division. This role ensures accurate and timely production of executive summaries, meeting agendas, and action trackers for internal and interagency engagements. The specialist works closely with planners and analysts to document outcomes from meetings, workshops, and working groups, maintaining the integrity of task tracking in support of operational continuity. 

Day-to-Day Responsibilities: 

• Draft, edit, and finalize executive summaries (EXSUMs) for J5-J events and engagements within defined timelines
• Prepare meeting agendas, track attendance, and support meeting setup and logistics
• Record and summarize discussions, decisions, and action items from working groups, reviews, and engagements
• Maintain action item logs and coordinate with task owners to track progress and close out suspense items
• Assist with calendar management and meeting scheduling for key J5-J events
• Collaborate with analysts and planners to ensure documentation aligns with strategic planning objectives
• Format and route documentation in accordance with NGB correspondence standards
• Support ad hoc documentation tasks as assigned by senior staff or government leads

Preferred Education/Degree:  

• Bachelor’s degree in Communications, Government, or related field
• Associate degree with relevant experience may be considered

Preferred Knowledge, Skills and Qualifications: 

• 3+ years of experience in administrative coordination, executive support, or documentation in a government or military setting
• Excellent writing and editing skills, including the ability to summarize complex discussions succinctly
• Proven ability to manage time-sensitive deliverables and track multiple concurrent actions
• Strong attention to detail and formatting consistency in all documentation
• Familiarity with executive briefing products and information paper formats
• Proficiency with Microsoft Office Suite, Microsoft Teams, and collaborative documentation platforms
• Comfortable operating in classified/unclassified settings and handling sensitive information
• Strong interpersonal and organizational skills to coordinate across teams and follow through on deadlines

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE. 

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. 

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results. 

Employment with Vectrona is “at will” in accordance with Federal/State laws. 

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment.